Fitzroy Student Hub: Graduation

Once you have successfully completed your studies, congratulations, you'll be invited to attend the ceremony in your nearest state. For instance: If your mailing address state we have in the system is NSW, you will be invited to the Sydney Graduation Ceremony.

Yes, you can change and attend to any location of your preference as long as you have been approved as a Graduand and met all the requirements.

You can request the change of location up to six (6) weeks before the ceremony. Please contact the Graduations Team to submit this request.

The invitation to your graduation ceremony will be sent to your personal email address we have in the system four (4) weeks before the graduation date. You will also receive an SMS notification so you are aware when the invitation was sent.

Yes, we can provide an invitation letter for immigration purposes. This letter can only be generated if you have been approved as Graduand. Please send an email to Student Services requesting a letter of invitation for the graduation ceremony and include in there:

• Your full name and student ID
• Family members' names as shown in their passport.
• Date of birth and passport number of each of the family members you are requesting the letter for.
• Copy of their passports
• What is your relationship with them (Father, mother, brother, sister,...etc.)
• Location and date of the ceremony you want to attend.

If you have answered yes to any of the options below, this might be the reason for you not to have received an invitation:

• You have not completed the total number of subjects (core and electives) required to complete your award.
• You have outstanding fees with the university.
• You have not provided all documents required for graduation for example your verified USI or placement completion documents (IF your award requires these documents).
• Your have not ensured that the personal contact information in our system is current such as a mobile phone, personal e-mail address and full name.

If you are not sure about any of the above, please contact Student Services. 

You will receive an email with a link to register for your ceremony. Follow the 3 steps within the email to proceed with the payment of your graduation fee and guest tickets.

Please be aware that you need to register before the deadline otherwise you won’t be allowed to attend the ceremony.

The graduation fee for 2019 is $60 per student. This fee includes your place at the ceremony, academic regalia, two (2) guests and light refreshments at the end of the ceremony.

You will have an opportunity to purchase additional guest tickets (limits may apply), please ensure to register and make your booking as soon as possible to avoid disappointment.

If more than two (2) guests are joining you at the ceremony, you will need to purchase extra guest tickets. Each extra guest ticket is $35, except  children who are under the age of 5.

If you want to buy more guest tickets after you have registered, please go back to the invitation link and continue with the steps.

All children are welcome. There is no charge for children under the age of 5, however, you need to have a family member or friend to supervise them and look after them during the ceremony.

Please be mindful of the formal nature of the ceremony, this event can take up to two (2) and half-hours where children can get very tired.

Please contact Student Services.

On the day of the event, you need to come to the registration area where you will confirm you and your guests’ attendance.

Please contact Student Services.

If you forgot to RSVP or you do not want to attend your graduation ceremony, you do not need to worry.

If you are a Higher Education student, your documents will be sent after the ceremony to your international or domestic main postal address we have in the system.

If you are Vocational student who has been approved as Graduand and you have not received your documents yet please contact Student Services.

Please make sure your information is updated otherwise we cannot guarantee the delivery of your documents to the correct address.

The exact time schedule of the day will be sent after the RSVP has closed, however, the usual routine of the day is:

Registration: Check-in of students. Only students need to be present at the registration stage.

Gowning: After you have register yourself and your guests, you proceed to get the academic dress

Cloakroom: All Graduands are required to leave any belongings with friends, family or in the cloakroom. To prevent accidents while students walk up to the stage, only mobile phones are allowed to be held during the ceremony.

Rehearsal: After registration has been closed, all students are required to go to the main room where important information about the ceremony will be provided. No guests are allowed in the main room at this moment.

Guest Entry: After rehearsal has finished all guest are allowed to get in and take his or her seat. There are no allocated seats, however, if your guests include children, assistance dogs, guests in wheelchairs or with any disability, please let any of our friendly ushers know so they can help them with priority entry.

Please note that prams are not allowed inside the main room, they need to be left outside. Our friendly staff will take care of them

Ceremony: The ceremony will take about 2 hours. As a sign of respect to other Graduands, academics, speakers, and sponsors we required all attendees to stay until the end of the ceremony.

Refreshments and Photography: After the ceremony, refreshments will be provided to Graduands and guests.

A Professional Photographer will be available on the day and will take a photo of the Graduate receiving parchment and after the ceremony. If you want to take pictures outside the venue, you will need to return your academic dress first.

As this is a formal event, we suggest you wear smart casual attire that allows you to be comfortable the whole day with the academic regalia on top.

Please note that the graduation venue has varied surfaces and there are a number of ramps and stairs to negotiate during the ceremony, so please wear appropriate footwear. No thongs allowed.

The academic regalia is the academic dress you will wear to receive your award on stage. The robe is called gown and the hat is called mortarboard, the hood and stoles are to distinguish your faculty and degree.

Please find below the academic regalia depending on the course you are graduating from:

*The following colours are used for the hoods and stoles:

• Business faculty – gold tones
• Design faculty – pink tones
• Education faculty – blue tones
• Health faculty – purple tones
• Hospitality faculty – teal tones

We will publish soon the academic regalia catalog so you can have a reference on what you will be wearing on the day.​

No, please return the academic regalia you have rented for the day.

We know your academic dress means many memories and effort for you and your family, however, we appreciate you returning your academic dress one (1) hour after the ceremony has finished, otherwise you will be charged for the cost of the gown.

Please be mindful, we use this academic dress in all the ceremonies we have Australia wide, and other students would like to wear it as well.

If you would like to purchase a set of regalia, please contact Student Services who will refer you to the graduation team.

One week after the ceremony, all graduation ceremony professional pictures will be available.

An email with the link to the professional pictures provider will be sent to your email address where you received the graduation invitation. You will be able to purchase your pictures in that link.

Representatives from the Alumni staff will be on site otherwise you can join the Alumni Network

Please contact Student Services.